1. Introduction
This Privacy Policy (“Policy”) explains how Quantum Bee Desk Inc. (“Quantum Bee desk”, “we”, “our” or “us”) collects, uses, processes, and discloses your personal information when you use our website (www.quantumbeedesk.com), software applications, and related services (collectively, the “Services”). By accessing our Services, you agree to the collection and use of your data in accordance with this Policy and our Terms and Conditions. If you do not agree with this Policy, please do not use our Services.
2. Information We Collect and Its Use
2.1 Personal Information
We collect information that personally identifies you (“Personal Information”), such as your name, email address, phone number, and any additional details provided during registration.
2.2 Location and Operational Data
Our Services automatically collect data regarding the real‑time location of field employees, attendance logs (including geofencing data), task and meeting records, travel routes, and distance traveled. This data is used to provide our core functionalities, such as attendance tracking, route optimization, and integration into payroll processing.
2.3 Usage Data
We also gather non-identifiable data about your interactions with our Platform, including IP address, browser type, pages visited, and timestamps. This information helps us analyze trends, monitor performance, and enhance security.
3. How We Use Your Information
We use the collected information to:
- Deliver and improve our Services, including real-time tracking, task management, and integrated reporting.
- Manage user accounts and provide personalized experiences.
- Communicate updates, support information, and marketing communications (you may opt out of non-essential messages).
- Process attendance records, route analytics, and integrate with payroll systems.
- Protect against fraud, unauthorized access, and other security risks.
- Comply with legal and regulatory requirements.
4. Account Information and Data Retention
When you register for an account, your Personal Information is stored securely and used to manage your interactions with our Services. Your account data will be retained for as long as you use our Services and for up to one year after account deactivation, unless you request an earlier deletion by contacting support@quantumbeedesk.com.
5. Data Breach Protocol
In the event of a data breach, we will promptly:
- Identify and contain the breach;
- Assess the extent of the breach and the impact on your Personal Information;
- Notify the relevant authorities and affected users within 72 hours, as required by law;
- Implement corrective measures to prevent future incidents.
6. Consent Management
We obtain your explicit consent for collecting and processing your Personal Information. You have the right to withdraw or modify your consent at any time via your account settings or by contacting us directly. Please note that withdrawing consent may affect your ability to access certain features of our Services.
7. Data Subject Rights
Under applicable data protection laws, you have the right to:
- Access: Request access to your Personal Information.
- Correct: Request corrections to any inaccurate or incomplete data.
- Delete: Request deletion of your Personal Information under certain circumstances.
- Restrict/Objection: Request restrictions on or object to specific processing activities.
- Portability: Request the transfer of your data to another party.
To exercise these rights, please contact our Data Protection Officer at:
Data Protection Officer:
Name: [Name]
Email: support@quantumbeedesk.com
Phone: +91 9599936991
8. Cookies and Similar Technologies
We use cookies to enhance your browsing experience on our website. Cookies help us recognize your device, analyze site usage, and provide personalized content and advertisements. You can control cookie settings through your browser, but disabling cookies may limit some functionalities of our Services. We also use third-party cookies that collect anonymous data for analytics and advertising purposes.
9. Security Measures
We implement industry-standard security practices to protect your Personal Information from unauthorized access, disclosure, alteration, or destruction. Access to your data is limited to authorized personnel only. While we strive to safeguard your information, we cannot guarantee absolute security on the Internet.
10. Sharing and Transfer of Information
We do not sell your Personal Information. We may share your data with trusted third parties (such as technical support or payroll service providers) solely for operational purposes and in accordance with this Policy. All such third parties are bound by confidentiality agreements and are only permitted to use your data as necessary to provide their services. In the event of a corporate transaction (e.g., merger or acquisition), your Personal Information may be transferred to the new owner, who will be required to honor this Policy.
11. Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time. Changes will be posted on our website with a new “Last Updated” date. Your continued use of our Services after changes are made constitutes your acceptance of the updated Policy. It is your responsibility to review this Policy periodically.
12. Governing Law
This Policy is governed by and construed in accordance with the laws of India. Any disputes regarding this Policy will be subject to the exclusive jurisdiction of the courts in Gurgaon, India.
13. Complaints and Grievance Redressal
If you have any questions, concerns, or complaints regarding our privacy practices or your Personal Information, please contact our Grievance Officer at:
Grievance Officer
Quantum Bee Desk Inc.
[Office Address]
Phone: +91 9599936991
Email: support@quantumbeedesk.com